Planning & Productivity Prompts

Ready-made prompts for putting your week, tasks and goals in order with AI. Fill in the yellow fields with your own details and copy the result.

Ready-made prompt templates

• Build a weekly plan: Build my weekly plan. My tasks: [task list]. I can work at most [hours] hours a day. Deadlines: [dates]. Spread them across the days and leave a buffer.
  Sample case: Tasks: prepare a presentation, pay a bill, answer 2 emails, exercise. At most 4 hours a day. The presentation is Thursday.
  Monday (2 h): Presentation draft 1.5 h; answer 2 emails 0.5 h
  Tuesday (3 h): Presentation slides 3 h
  Wednesday (2 h): Presentation review 1 h; pay the bill 0.25 h; buffer 0.75 h
  Thursday: Presentation day, final check only 0.5 h
  Friday: Buffer day
  
  Exercise: Monday, Wednesday, Friday 30 min. No day exceeds 4 hours; Wednesday and Friday have buffer.
  This sample output was produced with Claude; your result may differ.
• Break a job into steps: Break this job into small steps: [job description]. For each step give an estimated time and a likely pitfall, and number the steps in the order to do them.
  Sample case: Job: moving house.
  1. Collect the new keys (1 day). Pitfall: moving in without an inspection.
  2. Get moving-company quotes (2 days). Pitfall: settling for one quote.
  3. Declutter and box things (1 week). Pitfall: not labelling boxes.
  4. Update subscriptions and address (2 days). Pitfall: bills going to the old address.
  5. Moving day and handing over the old home (1 day). Pitfall: forgetting meter readings.
  This sample output was produced with Claude; your result may differ.
• Set today's priorities: Set my priorities for today. My to-dos: [list]. Separate what is truly urgent from what only feels urgent, and rank the top 3 tasks.
  Sample case: To-dos: tax return (due tomorrow), message a friend, research holiday, finish the report (Friday), clean the kitchen.
  Truly urgent: Tax return (due tomorrow).
  Only feels urgent: message a friend, holiday research.
  
  Top 3:
  1. Tax return
  2. Finish the report (Friday, start today)
  3. Clean the kitchen (short, in the evening)
  
  Leave the holiday research for the weekend.
  This sample output was produced with Claude; your result may differ.
• 30-day goal plan: Create a 30-day plan for [goal]. I can spend [time] a day and my current level is [level]. Add a weekly checkpoint.
  Sample case: Goal: daily English speaking practice. 30 min a day, level: lower intermediate.
  Week 1: 30 min a day: 10 min listening, 10 min repeating, 10 min writing simple sentences. Checkpoint: Friday, record 5 sentences aloud.
  Week 2: Describe your daily routine (to yourself). Checkpoint: Friday, listen to the recording.
  Week 3: 10-minute chat with a friend or an app. Checkpoint: Friday, 20 new words.
  Week 4: Record a 3-minute talk. Checkpoint: compare with the first recording.
  
  Keep the same time on most days; if you skip, do not make it up the next day.
  This sample output was produced with Claude; your result may differ.
• Prepare a meeting agenda: Prepare a meeting agenda. Topic: [topic]. Length: [minutes] minutes. Attendees: [people]. For each item give the time and the expected outcome.
  Sample case: Topic: new customer portal. 45 min. Attendees: product, software and support teams.
  1. Opening and purpose (5 min). Outcome: everyone knows the goal.
  2. Status summary (10 min). Outcome: shared view of the situation.
  3. Open issues discussion (15 min). Outcome: top 3 priority issues.
  4. Assigning owners (10 min). Outcome: one owner and a date per task.
  5. Wrap-up and next step (5 min). Outcome: follow-up email promised.
  This sample output was produced with Claude; your result may differ.
• New habit plan: Create a plan for a new habit. Habit: [habit]. My daily routine: [routine]. Start small and show the first two weeks day by day.
  Sample case: Habit: a 10-minute walk every day. Routine: I leave for work at 8 am and return at 7 pm.
  Days 1-3: Walk 5 min when you get home.
  Days 4-7: 7 min, same time.
  Days 8-10: 10 min, after dinner.
  Days 11-14: 10 min, with a friend or music.
  
  Tick a calendar after each walk. If you miss a day, continue from the same point the next day. The aim is consistency, not speed.
  This sample output was produced with Claude; your result may differ.
• Weekly review questions: Write 7 questions for a weekly review. What I did this week: [summary]. They should probe what worked, what slipped and what to change next week.
  Sample case: This week: I held 3 customer meetings, sent one proposal, and was two days late.
  1. Which of the three customer meetings worked best, and why?
  2. What would I have done differently in the proposal to raise the chance it is accepted?
  3. What was the real cause of the two-day delay: planning, distraction or an unexpected job?
  4. Which job tired me most this week, and can it be delegated?
  5. If I could change only one thing next week, what would it be?
  6. Which small win did I forget to celebrate?
  7. What are my three most important jobs next week?
  This sample output was produced with Claude; your result may differ.