Petition and Official Letter Prompts

Ready-made prompts for writing short, formal and clear letters. They help you state the facts, the request and the date correctly.

Ready-made prompt templates

• Formal petition: Write a short, formal petition to [institution] about [subject]. State the event with its date and my request in one clear sentence. My details: [name, address].
  Sample case: Authority: Municipality Public Works Directorate. Subject: a broken pavement on the street. My details: name, address.
  TO THE [MUNICIPALITY] PUBLIC WORKS DIRECTORATE
  
  Subject: Request for repair of a broken pavement.
  
  On [date] I noticed that the pavement in front of [street name] Street No: [no] is broken and pitted. This poses a risk to pedestrian safety.
  
  I respectfully request that the pavement be repaired.
  
  [Date]
  Name: [name]
  Address: [address]
  Phone: [phone]
  Signature
  This sample output was produced with Claude; your result may differ.
• Information request: Write a freedom-of-information request. Institution: [institution]. Information I want: [information]. Keep it short and respectful with numbered questions.
  Sample case: Authority: a state school. Information: the school's enrolment criteria.
  TO THE [SCHOOL NAME] DIRECTORATE
  
  Subject: Request for information.
  
  Under the applicable right-to-information law I request that the following information be provided to me:
  1. What are the school's enrolment criteria?
  2. What documents are required for enrolment?
  3. What dates does the enrolment period cover?
  
  I kindly request that the information be sent by email.
  
  [Date]
  Name: [name]
  Email: [email]
  Signature
  
  Note: verify the law number and application procedure from the institution's official site.
  This sample output was produced with Claude; your result may differ.
• Fix a complaint letter: Fix this complaint letter and bring it to a formal tone: [text]. Remove emotional wording, list the facts in order and state my request clearly at the end.
  Sample case: Text: “What a disgrace! My order still hasn't come, I've been waiting for months, I'm sick of dealing with you, fix it now or you'll see!”
  To [Company name]
  
  Subject: Undelivered order.
  
  The order no. [order no] that I placed on [order date] has not reached me although [period] has passed. I contacted you about this on [date(s)] but no solution was provided.
  
  I request that the order be delivered by [date] at the latest, otherwise a refund of the payment.
  
  I kindly ask for the necessary action.
  [Date] — Name
  This sample output was produced with Claude; your result may differ.
• Leave request: Write a leave request to my employer for [leave type]. Dates: [dates]. Keep it respectful, give the reason briefly and include contact information.
  Sample case: Leave type: annual leave. Dates: 3-14 November 2026.
  TO THE [COMPANY NAME] HUMAN RESOURCES DEPARTMENT
  
  Subject: Annual leave request.
  
  I would like to take my annual leave between 3 November 2026 and 14 November 2026. During the leave I will share my ongoing tasks with [name] and hand them over on my return.
  
  I respectfully request the necessary approval.
  
  [Date]
  Name: [name]
  Department: [department]
  Phone: [phone]
  Signature
  This sample output was produced with Claude; your result may differ.
• Refund request: Write a formal refund request to a seller. Order no: [no], problem: [problem]. State my request (refund/exchange/repair) and a reasonable time frame.
  Sample case: Order no: 12345. Problem: the product arrived damaged. Request: refund.
  To [Seller name]
  
  Subject: Return of order no. 12345.
  
  The product in order no. 12345, which I received on [date], arrived damaged. I attach the photos.
  
  I request the return of the product and a refund of the payment. I kindly ask for a reply within 7 days.
  
  Kind regards,
  [Name], [phone / email]
  
  Note: for details of legal rights and periods see your sales terms and current legislation.
  This sample output was produced with Claude; your result may differ.
• Notice to landlord: Prepare a written notice to my landlord about [subject] as a tenant. Give the facts with dates, my expectation and a reasonable time to respond; keep the tone calm.
  Sample case: Subject: Boiler fault. Information: the fault was reported on [date], no repair done.
  Dear [Landlord's name],
  
  I informed you by phone on [date] that the boiler had failed, and reminded you by message on [date]. No repair has been made to date and the flat cannot be heated.
  
  I kindly ask that the boiler be repaired by [date]. If it cannot be repaired I will have to consider the necessary steps.
  
  Thank you for your attention.
  [Name], [address], [date]
  
  Note: for the form of written notice and time periods see your lease and current legislation.
  This sample output was produced with Claude; your result may differ.
• Simplify an official letter: Simplify this official letter: [letter]. Keep the meaning, split long sentences and put what the reader must do at the very beginning.
  Sample case: Text: “Pursuant to Article 4 of the contract, within the framework of the parties' obligations, you are hereby notified that unless otherwise notified within the relevant period, the contract shall be deemed renewed under the same terms.”
  What you need to do: If you do not want to renew the contract, you must notify in writing within [period].
  
  In short: The contract will renew on the same terms if you say nothing within the stated period. This is based on Article 4 of the contract.
  This sample output was produced with Claude; your result may differ.